RecallPilot | Automatic Google Reviews & Patient Recall for Dental Clinics

The 3 problems every dental clinic faces

Invisible on Google

More reviews = more patients. It's that simple.

Patients Disappear

No reminder = no return. Rs 2,000-5,000 lost per patient.

No-Shows Burn Revenue

15-20% of appointments are empty. Every slot costs Rs 1,500-5,000.

How RecallPilot works

Your receptionist does one thing. RecallPilot handles the rest.

This is what your patients see

9:41

Dr. Jaya's Dental Care, JP Nagar

online

Today

1

10:02 ✓✓

Thank you, Priya! Please have a seat — we'll be with you shortly.

10:02

2 hours later

Hello Priya, how was your visit to *Dr. Jaya's Dental Care* today?

*5* — Excellent
*4* — Very good
*3* — It was okay
*2* — Could be better
*1* — Not happy

Your response is completely private — it goes only to the clinic, not online.

12:05

5

12:06 ✓✓

That's wonderful to hear, Priya! Thank you for the kind feedback. It means a lot to everyone at *Dr. Jaya's Dental Care*.

12:06

Next day

Hello Priya, if you have a moment, a Google review would really help other people in the area find good dental care.

A few things that often help others:
→ What brought you in
→ How you felt about the experience
→ Anything that stood out

⭐ Leave a review

12:05

6 months later

Hi Priya! It's been 6 months since your last dental visit.

Regular check-ups are important for your dental health. Would you like to book an appointment?

1️⃣ Yes, book it
2️⃣ Remind me later

09:00

Everything your clinic needs. Included in every plan.

All 10 features. Every plan. From Day 1.

Google Review Automation

24-hour protection window. Review request goes out only after your clinic has resolved any concerns.

Review Follow-Up

Gentle 48-hour nudge. One reminder, never spammy.

Appointment Reminders

24hr + 2hr reminders. Confirm or reschedule.

6-Month Recall

Automatic reminders when patients are due.

Smart Satisfaction Check

Unhappy patient? Dentist gets an alert before they review.

Post-Treatment Care

Personalized care instructions after every procedure.

WhatsApp Campaigns

Birthday wishes, festival offers, recall campaigns. 14 templates. Rs 1.30/msg.

Kids Dental Reminders

Special reminders for children's dental visits.

Monthly Results Report

Reviews, recalls, no-shows — one summary.

AI Review Response

One-click AI-generated Google review replies. Personalized to each patient.

Post-Treatment Care, Automated

After every procedure, patients receive care instructions matched to their exact treatment — on WhatsApp, at the right time.

2:45

Dr. Jaya's Dental Care

online

Today

Hello Priya,

Thank you for visiting Dr. Jaya's Dental Care today.

Here are a few care tips for your tooth extraction:

→ Keep the gauze in place for 45-60 min
→ Eat soft, cool foods: curd, khichdi, dal rice
→ Do not spit or rinse for 24 hours
→ Starting tomorrow, warm salt water rinse

If anything feels unusual, call us. We're here for you.

Take care,
Dr. Jaya & Team

2:45

Thank you doctor! Very helpful

2:47 ✓✓

10 dental treatments covered. Stage-specific for multi-visit procedures like root canals, implants, and braces.

🦷

Scaling & Cleaning

🔧

Root Canal

3 visits

🩹

Extraction

👑

Crown / Cap

2 visits

✨

Whitening

😁

Braces

ongoing

🔩

Implant

4 visits

🦷

Wisdom Tooth

📝

Filling

🔍

Consultation

Fewer 9 PM panic calls. Patients feel cared for. You get credit for it.

Go Further with WhatsApp Campaigns

When you're ready to grow — not just retain — run targeted campaigns to your existing patient base.

🎂

Birthday Wishes

Automatic. Personal. Patients remember you remembered. FREE check-up offer included.

🪔

Festival Offers

Diwali, Holi, New Year — 8 festival templates ready to send. One tap from your dashboard.

🔄

Recall Campaigns

Bring back patients who haven't visited in months. Target by treatment, last visit date, or rating.

Rs 1.30/msg No monthly commitment. Run a 200-patient festival offer for Rs 260.

14 ready-to-send templates. Smart targeting. Cost preview before sending.

How RecallPilot compares

Feature	RecallPilot	Generic WhatsApp Tools	Practice Mgmt Software	Doing It Manually
Google Review Automation	✅	❌	❌	Ask verbally, forget 90%
24hr Protection Window	✅	❌	❌	❌
Post-Treatment Care	✅	❌	❌	Printed sheet
Smart Satisfaction Check	✅	❌	❌	❌
6-Month Patient Recall	✅	❌	Some	Nobody tracks this
Appointment Reminders	✅	Build it yourself	✅	Phone calls
Dental-Specific Templates	✅	❌	❌	❌
Setup Time	15 min	Weeks	1-2 weeks	N/A
Monthly Cost	Rs 2,499-3,999	Rs 3-8K	Rs 5-15K	Free but unreliable

This is what 3 months of RecallPilot looks like

Before and After RecallPilot — 3.8 stars 12 reviews to 4.7 stars 127 reviews

3-5 new reviews/week 67% better Google ranking Detailed, authentic patient reviews

Rs 2,499/month. Returns Rs 40,000-1,00,000+.

Without RecallPilot

📞

2-3

reviews/month

💺

15-20%

no-show rate

👤

0%

patients recalled automatically

⏰

2+ hrs/day

receptionist on calls

Rs 2-5L

lost annually in revenue

With RecallPilot

⭐

20+

reviews/month

✅

5-8%

no-show rate (↓60%)

🔄

100%

patients recalled automatically

🤖

0 hrs

receptionist time on reminders

Rs 83/day

20-50x ROI

One saved no-show per week = Rs 8,000/month.

That's 4x your subscription.

Built for trust. Designed for compliance.

Not Review Gating

Everyone gets the review link. Fully compliant with Google's review policy.

Patient Opt-Out Respected

Reply STOP anytime. Instant removal. Meta-compliant. <2% opt-out rate.

Your Data, Your Control

Encrypted. AWS India servers. DPDP Act compliant. Export or delete anytime.

15-Minute Setup

No software. No app. No IT team. Your receptionist sets it up during a tea break.

Simple pricing. No hidden costs.

All 10 features included in every plan. Pick based on your clinic size.

STARTER

Solo dentists, 8-15 patients/day

Rs 2,499 /month + GST

Rs 24,990/year (2 months free)

Up to 400 patients contacted/month
All features included
50 free campaign messages/month
WhatsApp support

Start 14-Day Free Trial — No Card Required

GROWTH

Growing clinics, 15-30 patients/day

Rs 3,999 /month + GST

Rs 39,990/year (2 months free)

Up to 800 patients contacted/month
All features included
150 free campaign messages/month
Need more patients? Add packs anytime
Priority WhatsApp support

Start 14-Day Free Trial — No Card Required

MULTI-CLINIC

2+ locations, centralized dashboard

Custom

Volume pricing per location

800 patients/location
Centralized dashboard across clinics
Single invoice for all locations
Dedicated onboarding support

Book a Call

Campaign messages (birthday, festival, recall, promotions): Rs 1.30/msg for all plans. Recharge packs: Rs 500 | Rs 1,000 (10% bonus) | Rs 2,000 (10% bonus). 6-month recall reminders use campaign credits.

All prices exclusive of GST (18%). GST-registered clinics can claim full input tax credit.

Rs 2,499/month = Rs 83/day. One new patient from better Google reviews pays for 3 months.

What dentists are saying

Early adopters on their experience with RecallPilot.

★★★★★

"Asking patients for reviews always felt awkward. Now it just happens — automatically after every visit. Our Google rating went from 3.9 to 4.6 in the first two months."

Solo Dental Practice

8-10 patients/day

★★★★★

"We used to lose 3-4 appointment slots every week to no-shows. The WhatsApp reminders changed that completely — patients confirm or reschedule instead of just not showing up."

Multi-Chair Dental Clinic

15-20 patients/day

★★★★★

"The recall feature is the real game-changer. Patients who hadn't visited in over a year started booking again. Last month, 11 recalled patients came back — that's real revenue we would have lost."

Family Dental Practice

2 dentists, 3 chairs

Frequently asked questions

Our opt-out rate is under 2%. The messages are genuinely useful — appointment reminders, care instructions, and a friendly review request. Patients who don't want messages can reply STOP anytime.

No. Every patient gets the review link regardless of their satisfaction rating. We send a private satisfaction check first — if unhappy, the dentist gets an alert. But the review link goes to everyone. 100% compliant with Google's policy.

RecallPilot alerts you immediately. We provide response templates by complaint type. Responding professionally to negative reviews actually builds trust — 89% of patients choose businesses that respond to all reviews.

No. RecallPilot works with your existing clinic WhatsApp number through the WhatsApp Business API. Your receptionist continues using WhatsApp normally — RecallPilot handles the automated messages.

15 minutes. Share your clinic details on WhatsApp, we configure your account, and you're live. No app download, no software installation, no IT team needed.

Any patient who receives at least one RecallPilot message in that billing month. If a patient doesn't visit or get a message, they don't count toward your limit.

Nothing bad. If you occasionally go over, we absorb it. If you're consistently exceeding, we'll suggest upgrading — no surprise charges, no messages stopped.

Yes. Patient messages are available in English and Hindi. You choose the language per patient or set a default for your clinic. More languages coming soon.

Absolutely. End-to-end encryption, AWS India servers, DPDP Act 2023 compliant. Your data is never shared or sold. Export or delete anytime.

Yes — 14-day free trial, no credit card required. Start on WhatsApp, see results in the first week. If you're not getting more reviews and fewer no-shows, don't pay.

Practo helps patients FIND you. RecallPilot helps you KEEP them — through reviews, recalls, and reminders. They complement each other. And unlike practice management software (Rs 5-15K/month + weeks of setup), RecallPilot is WhatsApp-native and sets up in 15 minutes.

Your next 100 Google reviews start today.

14-day free trial. All 10 features. No credit card. No app to install. Setup in 15 minutes on WhatsApp.

First 25 Bangalore clinics get Founding Partner status — 1 month extra free

Start Free Trial on WhatsApp

Or email contact@recallpilot.in for a walkthrough.